Categories of Students
The academic year consists of a Fall semester of approximately 15 weeks (September-December) and a Winter semester of approximately 15 weeks (January-April). Limited course offerings are available during Intersession and Summer School. Except as noted, applications to NTC are accepted at any time during the academic year. Registration for courses, however, is restricted to specific periods prior to semesters or sessions.
Categories of Students
Full-time students are those taking a minimum of 9 credits per semester.
Part-time students are those taking a maximum of 6 credits per semester.
Open studies students are those taking credit courses but not working towards a degree. Unclassified students are limited to registering in a maximum of four courses (12 credits). Those who wish to take more than four courses must apply for admission to a specific program and meet all the requirements for admission. Official transcripts are required from all high school and post-secondary institutions attended.
Visiting students are those taking one or more courses at NTC to be counted towards a degree from another college or university. Visiting students must seek approval from their home institution before enrolling in courses at NTC and arrange for an official transcript to be issued.
Auditors are students who attend classes without seeking credit for a course.
All applicants to NTC are given equal consideration. However, NTC reserves the right to refuse admission or registration to any applicant. The Registrar will notify applicants of their acceptance.
Students who have interrupted their study at NTC for twelve (12) or more months must re-apply for admission. Re-admission is $500.00 for M.Th., M.R.E., M.Div., G.D.R.E., M.T.S. If you have taken courses elsewhere since your last registration, you must arrange to have official transcripts sent from the other institution(s) attended to the Registrar’s Office. There is an amnesty on this fee for the M.R.E. program for 2012-13 only.
No credit will be given for a course if the student has been absent, for any reason whatever, from one-third or more of the lectures and/or seminars scheduled for the term. Likewise, no credit will be given if term assignments or other assignments are or remain incomplete.
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- All applicants who have attended post-secondary institutions must provide official transcripts from the Registrar’s Office of each institution attended.
- Photocopies or faxed copies of transcripts are not considered official.
Please Note: Transcripts and other documents become the property of Newman Theological College and will not be returned to you.
If your first language is not English, please review our English Language Proficiency requirements.
Letters of Reference
Reference letters are to be supplied by someone who knows the applicant well and is able to judge their character and intellectual ability as well as aptitude for ministry. It is helpful if the referee has worked with the applicant in pastoral ministry. Referees are asked to state how long they have known the applicant, the amount of time they have spent with them and the nature of their relationship to the applicant.
Reference letters are to provide information that will assist the Admissions and Evaluations Committee in determining the applicants’ suitability for professional pastoral ministry and will assist the lay formation team in preparing the applicant for pastoral ministry. (See the Guidelines for Letters of Reference for more information).
Curriculum Vitae and Autobiography
Please see the Guidelines for Curriculum Vitae and Autobiography for detailed information.
Security Clearance Check
Students in programs designated for ministry (B.Th. and M.Div. programs) are required to complete a Criminal Record Check (through the RCMP or City Police) before admission to the program and again prior to beginning a practicum.
It should be noted that the time to gain these items can vary greatly. We are aware that in some cases students have had to wait six to eight weeks for their clearance to arrive.
To complete a Criminal Record Check, applicants should bring two pieces of government-issued identification (e.g. Driver’s License, Birth Certificate) to any police or RCMP station, and complete their application. Note that there is often a charge for this service.
Letter of Intent (G.D.R.E. program)
Applicants for the G.D.R.E. program should submit a one to two page Letter of Intent about why they would like to study for the program and how they hope to integrate these studies into their current practice as teachers. The letter should also specify the area of concentration that they would like to follow for the program selecting from either ‘Teaching in Religious Education’ or ‘Catholic School Administration’.
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High School Transcripts
Official high school transcripts are documents which are sent directly by mail or courier to the Registrar’s Office from the Department of Education and/or other institutions maintaining such records. It is the applicant's responsibility to ask the issuing institutions to send complete official transcripts directly to the Registrar’s Office, Newman Theological College.
All applicants who have attended post-secondary institutions must provide an official transcript from the Registrar’s Office of each institution attended.
Photocopies or faxed copies of transcripts are not considered official.
Out of Country
Please do not send original documents (certificates, diplomas or degrees) to Newman Theological College. If you have your own original transcripts, you may wish to provide us with photocopies, which are normally acceptable for evaluation purposes and will be considered as unofficial. If you are admitted, we will require official transcripts to be sent directly from the issuing institution to the Registrar’s Office.
International applicants seeking admission on the basis of documents which are in a language other than English must submit official documents in their original language as well as certified English translations which must be complete, literal, word-for-word and in the same format as the original document(s).
Documents must indicate the subjects studied and the grades obtained.
Note: Transcripts and other documents become the property of Newman Theological College and will not be returned to you nor photocopied for the student or forwarded to other institutions.
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Once an application has been submitted and all documents in support of your application are received, the Registrar will perform an initial evaluation and either:
- refuse the application, or
- forward a favorable admission recommendation to the Admissions and Evaluations Committee for further review and approval.
The Admissions and Evaluations Committee may recommend admission subject to a condition(s) being met (e.g., evidence of satisfactory completion of a specified degree). Applicants for the B.Th. and M.Div. programs must have an interview as part of their admission to these programs for ministry. Applicants conditionally admitted to these programs will have an interview with three members of the faculty during their first semester. The interview team is responsible for recommending to the Admissiosn and Evaluations Committee that the conditional admission be changed to a full admission. The interviewers may also advise that admission to the program is not recommended.
All admissions are subject to approval by the Admissions and Evaluations Committee and official letters of admission are sent only by the Admissions and Evaluations Committee.
Applicants should be aware there is no formal appeal in admission matters, and the Admissions and Evaluations Committee do not have to entertain appeals regarding admission decisions.
Offers of admission will be made as quickly as possible and continuously throughout the year for most programs and a Letter of Admission will be sent to successful applicants. All offers are usually conditional pending receipt of official transcripts reporting final grades for all courses and other admission documents. Applicants must present the final official transcripts or the admission offer will be rescinded.
If, at any time, it is discovered that the student has been admitted on the basis of falsified documents or information, then the admission will immediately be terminated and no future admissions allowed.
All applicants to NTC are given equal consideration. Possession of minimum academic requirements does not guarantee admission to the college. Conversely, applications for admission that do not meet the minimum admission criteria may be considered by the Admissions and Evaluations Committee. NTC reserves the right to refuse admission or registration to any applicant. The Registrar will notify applicants of their acceptance.